Making the Most Out of an Online Group Project

When I received the syllabus for my most recent online graduate course I noticed that the final project was a GROUP project. I thought, “How in the world?” Like many of you, my experiences with group projects has been a mix of both good and bad. I have to admit, my impression of working in a completely online work group has changed. Our group has found a nice stride and we meet each of the milestones with high quality products and time to spare! I thought I would share some tips and tools we’ve employed to make it work. Try some of these tools out in your own classroom or your next online course with group work.

Tip #1 - Chunk up the Project and Assign a Leader to each Chunk
Our project is divided up into several chunks. For each chunk we appoint a leader. This person’s role is to set a schedule for completing the chunk and start the discussion about the content we plan to include in that piece of the paper we are writing.

Tip #2 – Use a Discussion Board to Collect/Discuss Content Before You Develop a Draft of Anything
We use the discussion board provided as part of the course management system to start our discussion about the content to include in each section (Blackboard in this case). If you don’t have a discussion board you might consider using a tool like Google docs or even set up a Wiki on Wet Paint. We each post a few things we want to see in our finished section of the paper. After a couple days on the discussion board, the “leader” for that piece uses the content we’ve identified to draft up a version of the section to be included in our final report.

Tip #3 – Use Web 2.0 Tools to Allow Everyone to Edit/Revise the Draft
The draft copy of the section is then uploaded to Google Docs and shared with everyone. (Just a side note, Google docs is completely free. All you have to do is sign up.) The benefit of using a tool like Google Docs is that each member of the group can see and edit the exact same version of the paper. The most current file is always on Google Docs. The editing tools in Google docs allow us to edit the document in a way that looks a lot like the track changes feature in Microsoft Word®. We each edit the paper using a different color of text so it’s easy to see who added what. We also make it a point to leave a comment using the tool provided so that it’s easier to understand why we thought something needed to be stated a certain way. After a few days of editing the draft copy the leader takes the edited copy and starts to clean it up.

Tip #4 – If You Need to Meet, Keep the Meetings Short and Focused on Making Decisions
If there are some significant questions the entire group needs to weigh in on then the leader sets up a really short web conference using a free service called OOvOO or Skype. OOvOO allows up to six people to video chat at the same time for free! Skype offers a nice multiple person chat feature too! During the brief meeting we make decisions about the lingering questions and then the leader produces a near final draft.

Tip #5 – Take Advantage of the Extra Eyes Available to Proofread
The rest of the group proofreads the paper and makes edits as needed. For the most part, we’ve found that by this point there are usually few, if any significant changes. After the proofreading phase, the leader pulls the content off Google Docs and submits it in the format required for the class.

Professional Development Tip for the week of March 16th, 2009